Typing Sense

I've just been busy proofing a transcription from a subcontractor and I amazed, shocked and appaled at the lack of sense that the report makes. Granted I had to listen to it a couple of times, which is a whole other ballgame, but please if you're typing at least read what you're typing to see that it makes some sort of sense in the context of what you are typing.

Some of my all time classics (bearing in mind that I do medical dictation) have been:

1. The person who changed gender about 5 times in the space of a dictation of 1 minute.
2. The person who had a short leg cast of his arm (now surely even with no knowledge whatsoever you can all work out what's wrong with that one).
3. The person who had a Chief Comlaint of a Right wrist fracture who had a Left short arm cast placed.

Like I say those are just a couple and are all medical related but I think you now all get the idea of what I'm talking about.

If you're a Virtual Assistant (VA) starting out in business please remember to factor in time to proof read your reports when quoting to clients.

How to Manage your Outlook Inbox with Rules

If you're finding that your inbox is becoming too cluttered and you're struggling to find your important emails then you really need to set up rules to help you manage them.

Setting up rules in Outlook is very easy, quick and will work on all the existing messages that you have already in your inbox.

There are some very simple easy steps that you need to take to set up rules:

1. Go to Tools, Rules and Alerts,
2. This will then open up another dialogue box where you select the various options to manage your messages. You can select it to work on a certain email address, a certain person or with certain words in the subject or sender email address.
3. Once there you select where you want to move the emails to, you can create a new folder from here as well.
4. Once you've set up all the rules you need/want, if you click Run Rules Now, and this will process all of the existing emails in your inbox.
5. Once complete click OK and all future emails will be sorted out according to the rules you've created.